• Current State of Utah license for licensed or partially licensed

• Must carry own malpractice insurance 

• Experience working with children, teenagers, adults, couples, families, or marginalized communities preferred

• Experience working with BIPOC, LGBTQIA+ communities preferred

• Some evening and/or weekend availability

• Attend supervision, consultation groups, and team meetings

• Strong computer, written, and communication skills

• Critical decision making/problem solving skills

• Knowledge of CPT codes and DSM-5 diagnoses

• Have training in IFS, EMDR, TF-CBT, DBT, and/or ACT modalities is a plus

• Must pass a background check upon hiring

• Uphold NASW Code of Ethics

• Ability to work independently and as part of a team

• Excellent organizational skills

• Strong understanding of trauma-informed care, social justice, and cultural competency

• Bilingual candidates are preferred; however, this is not a requirement for the role

In-person and telehealth sessions for 25-30 hours a week.

Full time is 25-30 clients per week, Credentialing may take 30-60 days.

Conduct intake evaluations, formulate client diagnoses, and develop individualized treatment plans.

Provide individual, family, couples, and/or group therapy services.

Build and maintain positive, trusting relationships with clients to foster an effective therapeutic process and client engagement.

Ensure accurate and timely documentation for all clients, including progress notes, treatment plans, and session records.

Effectively manage time and prioritize tasks to ensure timely and thorough client care.

Address and manage crisis situations and safety concerns with clients as they arise, following appropriate protocols.

Support a professional environment that aligns with agency values and upholds the reputation of the practice.

Collaborate with the team, contributing as a flexible and reliable team player to achieve collective goals.

• Range of $50.00-58.00

• W-2 employee

• Competitive pay

• The company (Arches Healing and Growth) will contribute 300$ monthly to an employee’s health care premium of their choice. (After 90 days of employment)

• Payroll deducted-IRA retirement plan (After 1 year of employment)

• Accidental Life and disability benefits/accident/cancer and hospital indemnity insurance (After 90 days of employment)

• Flexible work schedule with the potential to increase hours.

• Training stipend provided after 3 month probationary period to apply towards any training up to $250 for the year

• Paid case consultation and staff meetings

• Supportive and collaborative work environment

• Opportunities for ongoing professional development

• Reasonable and justified expenses will be paid or reimbursed including: 

  • Paid in house-trainings

  • Credentialing with insurance providers

  • Company software (Simple Practice)

  • Psychology today subscription

  • Marketing materials on Arches social media

• Proven experience in an office management or supervisory role is preferred.

• Strong organizational skills with the ability to multitask effectively.

• Proficient in using phone systems and managing communications professionally.

• Familiarity with EHR (Electronic Health records) Simple practice or EHR software is a plus.

• Familiar with Mental health billing and navigating health insurances.

• Excellent schedule and time management skills with attention to detail in calendar coordination.

• Strong interpersonal skills with the ability to lead a team effectively.

• Knowledge of human resources practices is beneficial but not required.

• Overseeing administrative and operational aspects of the practice.

• Managing Admin Inbox (info@archeshealing.com) and Admin google voice

• Answer telephones, text messaging, calls and voicemails. Retrieve voice mails – call back or inform correct person of message.

• Managing referrals and putting them on the waiting list or scheduling with therapists.

• Create screening forms for new and potential clients. (Telephone Intake Sheet for new clients).

• Send new client intake paperwork and populate information in Simple Practice.

• Create Policies & Procedures for the office.

• Assist with organizing groups e.g. registering group members, collecting payments.

• Creating excel spreadsheets for organizing employee and client information.

• Creating consent forms and inputting them onto simple practice.

• Creating onboarding process for new interns and therapists.

• Managing our electronic health records computer system (Simple practice)

• Organizing paperwork and files on Arches google drive.

• Reviewing forms on simple practice are accessible to clinicians.

• Assisting with creating job descriptions for potential employees

• Staff training: Ensure proper data entry, notes, billing, etiquette, and task completion are being handled effectively.

• Organize company meetings and agendas

• Complete necessary paperwork for new hires e.g. Offer Letter, E-mail address,

• create TA accounts, Orientation Binder etc. (Onboard new hires)

Insurance Billing

• Serve as a backup for insurance billing

• Collaborate with the Billing Person as needed

• Supporting the billing person.

• Sending over new client Verification of benefits (insurance information to our billing person).

• Follow up with clients on missed payments, insurance changes, cancellations, no show fees, etc.

Marketing

• Research and enter data to current databases e.g. therapists, doctors, etc.

• Market Groups e.g. e-mails, phone calls

• Serve as backup for updating flyers

Timeframe requirements:

• Interactions with clients, referrals and billing contact need to be completed within 24 hours. These tasks are usually completed within daytime hours (Monday-Friday).

• Additional administrative tasks can be done at any time that is convenient for the assistant as long as deadlines are met for said task and assignment.

• Compensation range 18.00-23.00$

• W-2 employee

• Competitive pay

• The company (Arches Healing and Growth) will contribute 300$ monthly to an employee’s health care premium of their choice. (After 90 days of employment)

• Payroll deducted-IRA retirement plan (After 1 year of employment)

• Accidental Life and disability benefits/accident/cancer and hospital indemnity insurance (After 90 days of employment)

• Flexible work schedule with the potential to increase hours.

• Supportive and collaborative work environment

• Opportunities for ongoing professional development

• Reasonable and justified expenses will be paid or reimbursed including: 

  • Paid in house-trainings

  • Credentialing with insurance providers

  • Company software (Simple Practice)

  • Marketing materials on Arches social media